The Vigo County Public Library circulates library materials and equipment, which have been designated as available for lending to registered borrowers for use outside of the library.

The Library fulfills its responsibility to the community by lending only to authorized borrowers and by keeping records on all items currently out on loan. In the lending process, a transaction takes place between the VCPL system and the borrower whereby the item leaves the custody of the Library. The borrower presents a borrowers card to the library staff person who will utilize the library’s computerized circulation system to record the information necessary to complete the transaction.

The Library reserves the right to limit the number of any one type of item or equipment loaned to a borrower.

Library materials are loaned for a variety of time periods, depending on the type of item, and may be returned to the Main Library or West Branch. Audio-visual equipment must be returned to the Main Library.

Borrowers who have not returned items on time will receive a first overdue notice, followed by a final overdue notice which includes a bill for replacement. Borrowing privileges will be suspended when the final overdue notice is sent, with privileges restored when all items are returned or when reimbursement for lost or damaged items is received. The first overdue notice may be delivered via United States Postal Service, email, or telephone. The final overdue notice is delivered via United States Postal Service only. Lost and damaged items will be charged at the publisher's or producer's list price, or if not listed, at the default price for similar items. Information regarding library materials and or library equipment not returned or returned damaged may be turned over to a collection agency. Collection agency fees become the responsibility of the borrower. The collection agency fee is due even if library materials and or equipment have been returned or reimbursement has been made.

Library materials that are not specifically designated for lending, such as in Reference or Special Collections, may be loaned under certain circumstances with permission of the Librarian in charge of that service unit and under such terms as the Librarian may deem to be reasonable.

The lending of library materials is further subject to such rules, regulations, and conditions as may be in effect from time to time (which shall be deemed supplemental to the foregoing policy), including but not limited to rules pertaining to the applicable time periods for which library materials and equipment are loaned as are set forth in the attached Addendum. The above policy and supplemental conditions referred to in this paragraph may be amended at any time without notice. The Library reserves the right to alter the application of the above policy should extraordinary or emergency circumstances warrant.

Adopted by the Board of Trustees of the Vigo County Public Library on the 15th day of August, 2011.

Addendum to Circulation of Materials and Equipment Policy

1. Loan Periods

Library Material Type

Loan Period

Number of Renewals

Maximum Items

Compact Discs (Books on CD, Music CDs & Software)

14 Days

1

14

Digital Audio Devices (Playaway Audio Books)

14 Days

1

14

Books

21 Days

2

50

E-Books

4 hours

unlimited

unlimited

Overdrive Downloadable audiobooks, ebooks, music, and video

7 – 14 Days

unlimited

10

E-Readers

14 Days

0

1

DVDs (New Releases)

7 Days

0

7

DVDs (Non New Releases)

14 Days

1

14

Equipment (Easels, Projection Screens, and Slide Projectors)

7 Days

0

7

Games, Kits & Magazines

14 Days

1

14

Best Seller Express Items (Books, BOCD, Playaway Audio Books)

7 Days

0

7

2. Notices

For most library materials a first overdue notice is sent no later than seven (7) days after items are due and may be delivered via United States Postal Service, email, or telephone. A final overdue notice, (including information regarding replacement prices for materials), is sent no later than fourteen (14) days after items are due via United States Postal Service only. A hold pickup request notice is sent when an item is available for pick-up and may be delivered via United States Postal Service, email, or telephone.

Patrons are notified regarding fees for damage, repair, or re-binding. Patrons are also notified in the final overdue notice that if materials and equipment are not returned a collection agency fee will be added to the bill for replacement and a collection agency is utilized to collect overdue accounts.

Adopted by the Board of Trustees of the Vigo County Public Library on the 15th day of August, 2011.