Inventory
 

VCPL Staff Association
Dates:  June 1995-Dec. 2000
Accession Number: VCPL 3
Donor: VCPL
Description: Two document cases (Doc. Cases 7 and 8)
 

Content and Scope of Collection

This collection contains records of the Vigo County Public Library Staff Association from June 1981 onward.  To facilitate research, the records forming the VCPL Staff Association Collection will be divided into separate inventories of 5-year increments (June 1981-May 1985, June 1985-May 1990, etc.) while retaining the same Accession Number.

This section of the inventory contains the minutes of the VCPL Staff Association from June 1995 to December 2000. The collection also contains financial reports, committee reports, and other materials pertaining to the operation of the Staff Association.

During the time covered in this inventory, Executive Board members and committees were elected/appointed to serve from June of one year to May of the following year.  In February 1999, the Staff Association changed its bylaws from a June-May fiscal year to a January-December fiscal year beginning in Year 2001. A transitional Executive Board was elected to serve from June 2000 to December 2000. There is some overlap in dates from one Staff Association year to another.

Staff Association, June 1995-May 1996

 

 

 

Document Case 7

 

 

 

 

Folder 11

Officers, appointments and
  committee assignments

June 1995-
May 1996

 

 

 

 

Executive Board:  Minutes

July 20, 1995-
May 2, 1996

 

 

 

 

President's Report

1996

 

 

 

Folder 12

Staff Association Business Meeting:
  Minutes

Sept. 14, 1995-
May 9, 1996

 

 

 

Folder 13

Programs:  calendar of events,
  program summaries,
  program evaluations

Sept. 14, 1995-
May 9, 1996

 

 

 

Reports/minutes of officers and committees (Folders 14-16)

 

 

 

Folder 14

Treasurer

May 1995-April 1996

 

 

 

 

Financial Secretary

May 1995-April 1996

 

 

 

 

Budget and Finance Committee

1996

 

 

 

 

Book Order Committee

1996

 

 

 

Folder 15

Program Planning Committee

June 1995-May 1996

 

 

 

Folder 16

Social Coordinator

Sept. 1995-May 1996

 

 

 

 

Staff Interest Committee

June 1995-May 1996

 

 

 

 

Staff Room Committee

June 1995-May 1996

 

 

 

 

Welfare Committee

June 1995-May 1996

 

 

 

 

 

 

Document Case 8

 

 

 

 

Folder 1

Salary and Wage Committee

June 1995-May 1996

 

 

 

 

Gift to VCPL Committee

June 1995-May 1996

 

 

 

 

Retirement Committee

April 1996

 

 

 

 

Nominating Committee

1996

 

 

 

 

Member-at-Large

May 1996

 

 

 

 

 

 

Folder 2

Christmas Party Committee
  (Dec. 1995)

June 1995-
Dec. 1995

 

 

 

 

 

 

 

 

 

Staff Association, June 1996-May 1997

 

 

 

Folder 3

Officers, appointments and
  committee assignments

June 1996-
May 1997

 

 

 

 

Executive Board:  Agendas and minutes

July 29, 1996-
April 8, 1997

 

 

 

 

Staff Association Business Meeting

Sept. 12, 1996,
May 8, 1997

 

 

 

 

Treasurer

May 1996-Oct. 1996

 

 

 

 

Nominating Committee

1997

 

 

 

 

City Wide Litter Pick-up Day materials
  (April 12, 1997)

1997

 

 

 

Folder 4

Staff Association brochure

n.d.

 

 

 

 

Organizational chart and description of
  responsibilities

n.d.

 

 

 

 

"The Role of SA at the VCPL"

n.d.

 

 

 

 

"Role of the VCPL Staff Association"
  (from the Staff Manual)

n.d.

 

 

 

 

By-laws (approved March 12, 1987)

 

 

 

 

Folder 5

Executive Board Guidelines

n.d.

 

 

 

 

Officer duties

n.d.

 

 

 

 

Procedures for an executive board meeting

n.d.

 

 

 

 

Calendar of events (general guidelines)

n.d.

 

 

 

Folder 6

Committee guidelines

n.d.

 

 

 

 

 

 

 

 

 

Staff Association, June 1997-May 1998 

 

 

 

Folder 7

Officers, appointments and
  committee assignments

June 1997-
May 1998

 

 

 

 

Executive Board: Agendas and minutes

July 17, 1997-
May 11, 1998

 

 

 

 

President's Report

1998

 

 

 

Folder 8

Staff Association Business Meeting:
  Minutes

Sept. 11, 1997-
May 14, 1998

 

 

 

Reports/minutes of officers and committees (Folders 9-11)

 

 

 

Folder 9

Treasurer

May 1997-April 1998

 

 

 

Folder 10

Program Planning Committee

May 1997-May 1998

 

 

 

Folder 11

Auditing Committee

May 1998

 

 

 

 

Christmas Party Committee
  (Dec. 1997)

1998

 

 

 

 

Nominating Committee

April 1998

 

 

 

 

Retirement Committee

June 1998

 

 

 

 

Salary Committee

April 1998

 

 

 

 

Social Coordinator

May 1998

 

 

 

 

Staff Interest Committee

May 1998

 

 

 

 

Staff Room Committee

June 1997-May 1998

 

 

 

 

Welfare Committee

May 1998

 

 

 

 

 

 

Staff Association, June 1998-May 1999

 

 

 

Folder 12

Officers, appointments and
  committee assignments

June 1998-
May 1999

 

 

 

 

Executive Board: Agendas and minutes

May 11, 1998-
April 29, 1999

 

 

 

 

President's Report

1999

 

 

 

 

Instructions on preservation and retention of
  records (from the Historical Committee)

n.d.

 

 

 

 

Staff Association calendar of events
  (general guidelines)

n.d.

 

 

 

Folder 13

Staff Association Business Meeting:
 Agendas and minutes

Sept. 10, 1998-
May 6, 1999

 

 

 

Reports/minutes of officers and committees (Folders 14-17)

 

 

 

Folder 14

Treasurer

May 1998-May 1999

 

 

 

 

Financial Secretary

May 1998-May 1999

 

 

 

Folder 15

Program Planning Committee

June 1998-May 1999

 

 

 

Folder 16

Staff Interest Committee

May 1999

 

 

 

Folder 17

Christmas Party Committee
  (Dec. 1998)

1999

 

 

 

 

Nominating Committee

May 1999

 

 

 

 

Retirement Committee

Nov. 1998

 

 

 

 

Salary Committee

Jan. 1999-May 1999

 

 

 

 

Social Coordinator

Sept. 1998-May 1999

 

 

 

 

Staff Interest Committee

May 1999

 

 

 

 

Staff Room Committee

May 1999

 

 

 

 

Welfare Committee

May 1999

 

 

 

Folder 18

Retirement party for Betty Martin (library director)

April 1999

 

 

 

Folder 19

VCPL Staff Association Handbook
  (updated by the 1998-99 Staff Interest
         Committee)

1999

 

 

 

Staff Association, June 1999-May 2000 

 

 

 

Folder 20

Officers and committee assignments

June 1999-May 2000

 

 

 

 

Executive Board: Agendas, minutes
  and correspondence

Sept. 2, 1999-
May 4, 2000

 

 

 

 

President's Report

2000

 

 

 

Folder 21

Staff Association Business Meeting:
  Agendas and  minutes

Sept. 9, 1999-
May 11, 2000

 

 

 

Reports/minutes of officers and committees (Folders 22-23)

 

 

 

Folder 22

Treasurer

June 1999-May 2000

 

 

 

 

Financial Secretary

June 1999-June 2000

 

 

 

Folder 23

Staff Interest Committee:

Nov. 1999-Feb. 2000

 

 

 

 

    Continuing Education Grant guidelines

n.d.

 

 

 

 

Christmas Party Committee
  (Dec. 1999)

Dec. 1999

 

 

 

 

Nominating Committee

April 2000

 

 

 

 

Retirement Committee

2000

 

 

 

 

Salary and Wage Committee

Feb. 2000-May 2000

 

 

 

 

SAMMY Award Committee

Nov. 1999

 

 

 

 

Staff Room Committee

June 1999-
May 2000

 

 

 

 

 

 

Staff Association, June 2000-December 2000

 

 

 

Folder 24

Officers and committee assignments

June 2000-
Dec. 2000

 

 

 

 

Executive Board:  Agendas and minutes

June 12, 2000-
Nov. 2, 2000

 

 

 

 

President's Report

Dec. 2000

 

 

 

Folder 25

Executive Board:  Correspondence

June 2000-Dec. 2000

 

 

 

Folder 26

Staff Association Business Meeting: 
  Agendas and minutes

Sept. 13, 2000,
Nov. 16, 2000

 

 

 

Reports/minutes of officers and committees (Folders 27-28)

 

 

 

Folder 27

Treasurer

June 2000-Dec. 2000

 

 

 

 

Budget and Finance Committee

April 2000

 

 

 

Folder 28

Program Planning Committee

Dec. 2000

 

 

 

 

Nominating Committee

Oct. 2000

 

 

 

 

Staff Room Committee

2000

 

 

 

 

Christmas Party Committee

Dec. 2000

 

 

 

 

Hotdog Sale Committee

May 2000

 

 

 

 

VCPL Shirt Sales Committee

Nov. 2000