Inventory

Rotary Club of Terre Haute
Dates: 1944-1980
Accession Number: 800624
Donor: William P. Maxam
Description: Ten document cases, six notebooks (Volumes 5-10)


Content and Scope of Collection

This collection contains The Transmitter, weekly bulletins of the Terre Haute Rotary Club, from 1953-1973; Financial Reports, 1950-1963; Minutes of Board Meetings, 1950-1980; Membership applications, 1950-1960 and 1972-1980; Correspondence, 1958-1976; Attendance Records, 1952-1962 and 1972-1980.

Materials relating to the local Club's history and organization are also in the collection. See Document Case 10 for the 1955 publication, The Rotary Club of Terre Haute, 1913-1955, a booklet which includes an early history of the local organization. The collection also contains Rotary International Reports which present attendance records of district clubs throughout the United States. Along with this material are the District Governors monthly letters.

Membership application cards and membership proposal cards dating from the 1940s to the 1960s have been removed from their original wooden file box and placed in an acid-free container under the collection name of Rotary Club Membership Applications (Accession Number 20070725C).

Document Case 1

 

 

 

Bound Volume 1

Transmitter Bulletins

Nov. 10, 1953-Dec. 11, 1956

 

 

 

Bound Volume 2

Transmitter Bulletins

Jan. 8, 1957-Dec. 29, 1959

 

 

 

Bound Volume 3

Transmitter Bulletins

Jan. 5, 1960-Dec. 26, 1962

 

 

 

Bound Volume 4

Transmitter Bulletins

Jan. 8, 1963-Dec. 28, 1965

 

 

 

Bound Volume 5

Transmitter Bulletins

Jan. 4, 1966-Nov. 4, 1969

 

   

Document Case 2

 

 

 

 

Bound Volume 6

Transmitter Bulletins

Jan. 6, 1970-Dec. 18, 1973

 

 

 

Bound Volume 7

Governor's Monthly Letters

April 21, 1959-June 1962;
July 1972-June 1973

 

 

 

Bound Volume 1

Minutes - Board of Directors

July 1, 1950-June 30, 1952

 

 

 

Bound Volume 2

Minutes - Board of Directors

July 1, 1952-June 27, 1955

Document Case 3

 

 

 

 

Bound Volume 3

Minutes - Board of Directors

July 11, 1955-April 26, 1960

 

 

 

Bound Volume 4

Minutes - Board of Directors

July 5, 1960- June 30, 1965

 

 

 

Bound Volume 5

Minutes - Board of Directors

July 1965-June 1970

 

 

 

Bound Volume 6

Minutes - Board of Directors

July 1970-July 1972

 

 

 

Bound Volume 7

Minutes - Board of Directors

July 1972-June 1974

 

 

 

Bound Volume 8

Minutes - Board of Directors

July 1, 1974-June 30, 1976

 

Document Case 4

 

 

 

Folder 1

Minutes - Board of Directors

July 1, 1976-June 30, 1977

 

 

 

Folder 2

Minutes - Board of Directors

July 1, 1977-June 30, 1978

 

 

 

Folder 3

Minutes - Board of Directors

July 1, 1978-June 30, 1979

 

 

 

Folder 4

Minutes - Board of Directors

July 1979-June 1980

 

 

 

Folder 5

Membership Applications

Sept. 1972-Dec. 1972

 

 

 

Folder 6

Miscellaneous Membership
Correspondence

Jan. 1973-Nov. 1973

 

 

 

Folder 7

Membership Applications

Jan. 7, 1974-April 10, 1974

 

 

 

Folder 8

Membership Applications

April 30, 1974-July 8, 1974

 

 

 

Folder 9

Membership Applications

Oct. 22, 1974-Oct. 29, 1974

 

 

 

Folder 10

Membership Applications

Jan. 7, 1975-April 15, 1975

 

 

 

Folder 11

Membership Applications

May 6, 1975-July 22, 1975

 

 

 

Folder 12

Membership Applications

August 5, 1975-Oct. 28, 1975

 

 

 

Folder 13

Membership Applications

Nov. 18, 1975-Dec. 16, 1975

 

 

 

Folder 14

Membership Applications

Jan. 6, 1976-June 1, 1976

 

 

 

Folder 15

Membership Applications

1977

 

 

 

Folder 16

Membership Applications

1978

 

 

 

Folder 17

Membership Applications

1979

 

 

 

Folder 18

Membership Applications

1980

 

Document Case 5

 

 

 

 

Folder 1

Board of Directors - Ballot Nominations

1972-1975

 

 

 

Folder 2

Attendance Reports; Correspondence regarding attendance

July 1973-Dec. 1973

 

 

 

Folder 3

Correspondence

Sept. 1958-Nov. 1959

 

 

 

Folder 4

Correspondence

May 1959-Nov. 1959

 

 

 

Folder 5

Correspondence

Jan. 1960-Dec. 1961

 

 

 

Folder 6

Correspondence

Jan. 1961-Dec. 1961

 

 

 

Folder 7

Correspondence

Jan. 1962-Sept. 1962

 

 

 

Folder 8

Correspondence

Jan. 1963-June 1963

 

 

 

Folder 9

Correspondence

May 1971-Dec. 1971

 

 

 

Folder 10

Correspondence

Jan. 1972-June 1972

 

 

 

Folder 11

Correspondence

July 1972-Dec. 1972

 

 

 

Folder 12

Correspondence

Jan. 1973-Dec. 1973

 

 

 

Folder 13

Correspondence

Jan. 1974-Dec. 1974

 

 

 

Folder 14

Correspondence

Jan. 1975-Dec. 1975

 

 

 

Folder 15

Correspondence

Jan. 1976-June 1976

 

 

 

 

Oversized Volumes

 

 

 

 

Vol. 5

Notebook: Minutes, Attendance Records, Correspondence

1966-1972

 

 

 

Vol. 6

Membership records book

1950-1953

 

 

 

Vol. 7

Roll Book (attendance records)

1952-1953

 

 

 

Vol. 8

Roll Book (attendance records)

1953-1954

 

 

 

Vol. 9

Roll Book (attendance records)

1956-1959

 

 

 

Vol. 10

Roll Book (attendance records)

1959-1962

 

Document Case 6

 

 

 

 

Folder 1

USCB Attendance Contest Sheets

Oct. 1961-May 1963

 

 

 

Folder 2

Attendance Sheet file

1972-1973

 

 

 

Folder 3

A-G Attendance Records

Jan. 1973-July 1973

 

 

 

Folder 4

H-N Attendance Records

Jan. 1973-July 1973

 

 

 

Folder 5

O-T Attendance Records

Jan. 1973-July 1973

 

 

 

Folder 6

W Attendance Records
(includes miscellaneous
records A-Z)

Jan. 1973-July 1973

 

 

 

Folder 7

A-G Attendance Records

July 1973-Dec. 1973

 

 

 

Folder 8

H-M Attendance Records

July 1973-Dec. 1973

 

 

 

Folder 9

N-T Attendance Records

July 1973-Dec. 1973

 

 

 

Folder 10

W Attendance Records
(includes miscellaneous
  records A-Z)

July 1973-Dec. 1973

 

 

 

Folder 11

A-G Attendance Records

Jan. 1974-June 1974

 

 

 

Folder 12

H-N Attendance Records

Jan. 1974-June 1974

 

 

Folder 13

O-V Attendance Records

Jan. 1974-June 1974

 

 

 

Folder 14

W Attendance Records
(includes miscellaneous
records A-Z)

Jan. 1974-June 1974

 
   

Document Case 7

 

 

 

 

Folder 1

A-G Attendance Records

July 1974-Dec. 1974

 

 

 

Folder 2

H-N Attendance Records

July 1974-Dec. 1974

 

 

 

Folder 3

O-T Attendance Records

July 1974-Dec. 1974

 

 

 

Folder 4

W Attendance Records (includes

misc. records A-Z)

July 1974-Dec. 1974

 

 

 

Folder 5

A-G Attendance Records

Jan. 1975-June 1975

 

 

 

Folder 6

H-N Attendance Records

Jan. 1975-June 1975

 

 

 

Folder 7

O-T Attendance Records

Jan. 1975-June 1975

 

 

 

Folder 8

W Attendance Records
(includes miscellaneous
  records A-Z)

Jan. 1975-June 1975

 

 

 

Folder 9

A-G Attendance Records

July 1975-Dec. 1975

 

 

 

Folder 10

H-N Attendance Records

July 1975-Dec. 1975

 

 

 

Folder 11

O-T Attendance Records

July 1975-Dec. 1975

 

 

 

Folder 12

W Attendance Records
(includes miscellaneous
  records A-Z)

July 1975-Dec. 1975

 

Document Case 8

 

 

 

 

Folder 1

A-C Attendance Records

July 1, 1978-Dec. 30, 1978

 

 

 

Folder 2

D-G Attendance Records

July 1, 1978-Dec. 30, 1978

 

 

 

Folder 3

H-K Attendance Records

July 1, 1978-Dec. 30, 1978

 

 

 

Folder 4

L-N Attendance Records

July 1, 1978-Dec. 30, 1978

 

 

 

Folder 5

O-Q Attendance Records

July 1, 1978-Dec. 30, 1978

 

 

 

Folder 6

R-T Attendance Records

July 1, 1978-Dec. 30, 1978

 

 

 

Folder 7

V-W Attendance Records (includes miscellaneous
  records A-Z)

July 1, 1978-Dec. 30, 1978

 

 

 

Folder 8

A-G Attendance Records

July 1, 1979-Dec. 30, 1979

 

 

 

Folder 9

H-N Attendance Records

July 1, 1979-Dec. 30, 1979

 

 

 

Folder 10

P-W Attendance Records

July 1, 1979-Dec. 30, 1979

 

 

 

Folder 11

A-G Attendance Records

Jan. 1980-July 1980

 

 

 

Folder 12

H-N Attendance Records

Jan. 1980-July 1980

 

 

 

Folder 13

O-W Attendance Records

Jan. 1980-July 1980

 
   

Document Case 9

 

 

 

 

Folder 1

Miscellaneous Post Cards, etc.

n.d.

 

 

 

Folder 2

Rotary International Material

1952-1961

 

 

 

Folder 3

General Correspondence

n.d.

 

 

 

Folder 4

Financial Reports

1952, 1953, 1956, 1957,
1959, 1960, 1963

 

 

 

Folder 5

Financial Reports

1957-1964

 

 

 

Folder 6

Financial Reports

1972-1976

 

 

 

Folder 7

Termination of Membership Papers

1960-1963

 

 

 

Folder 8

Termination of Membership Papers

1959-1960

 

 

 

Folder 9

Roster of Rotary Members

Aug. 5, 1952; Jan. 1, 1956;
Feb. 18, 1960; Oct. 31, 1960;
Aug. 1, 1961

 

 

 

Folder 10

Roster of Rotary Members

Nov. 1, 1958; Nov. 1, 1960;
Jan. 1, 1963

 

 

 

Folder 11

Roster of Rotary Members

Jan. 1, 1976; July 1, 1976;
1973-1977

 

 

 

Folder 12

Golden Anniversary Certificate

Oct. 1, 1963

 

 

 

Folder 13

Secretary Material

n.d.; 1962-1963

 

 

 

Folder 14

Rotary Club of Terre Haute Constitution and By-laws

July 27, 1973

 

 

 

Folder 15

Rotary Club Board Meeting Minutes

Dec. 4, 1961; Feb. 19, 1962;
March 4, 1963

 

Document Case 10

 

 

 

Folder 1

Secretarial Procedures

n.d.

 

 

 

Folder 2

Treasurer's Reports

1949-1956

 

 

 

Folder 3

Semiannual reports - Membership

1950-1959

 

 

 

Folder 4

Directory - Official

1950-1952

 

 

 

Folder 5

Constitution - Rotary Club

1950-1952

 

 

 

Folder 6

Constitution By-laws - Interpretation

1952-1954

 

 

 

Folder 7

Past officers and committeemen

1950-1956

 

 

 

Folder 8

Miscellaneous

ca. 1960-1976

 

 

 

Folder 9

Scrapbook

1973

 

 

 

Folder 10

Photographs

n.d.

 

 

 

Folder 11

A-L Attendance Records

July 1, 1980-Dec. 31, 1980

 

 

Folder 12

Mc-W Attendance Records

July 1, 1980-Dec. 31, 1980

 

 

 

Folder 13

Attendance Records (misc. A-Z)

July 1, 1980-Dec. 31, 1980

 

 

 

Loose

Booklets - Roster

1948-1949

 

 

 

 

Songs for the Rotary Club

n.d.

 

 

 

 

Constitution and By-laws

July 1953

 

 

 

 

The outline of classification

1944

 

 

 

 

The outline of procedures

1952

 

 

 

 

Manual of procedures

1952

 

 

 

 

The Rotary Club of Terre Haute, 1913-1955
(booklet)

1955

 

 

 

 

Four Ways - Plaques