Inventory

Newcomers Club Records and Newsletters, Part 1 of 2
Dates:  1941-2008; Newsletters, 1941-
Accession Number:  20060728
Description:  Document Cases 1-11

History of the Newcomers Club

Terre Haute's Newcomers Club was officially founded in October 1940 by a group of women who had recently moved to Terre Haute with their families.  From its beginning, the club has encouraged "the development of fellowship and acquaintance among new residents and assimilation into the citizenship and social activities of their new community."

The idea of a Newcomers Club was born in February, 1940 when Marion Fenton, a sales representative from the Model Milk and Ice Cream Company, visited the home of Adelaide Hahn to sign her on as a new customer for a new product, homogenized milk.  In the course of an afternoon of conversation, Hahn probably told Fenton that she had moved to Terre Haute in 1939 with her husband, Ray, who had come to the city to establish a children's shoe department in Hornung's Shoe Store.  Since the Hahn family's move to Terre Haute, Adelaide had spent most of her time at home taking care of her two sons and had not made any friends.  Fenton agreed to pass on to Adelaide the names of other women who she called upon in the course of her sales calls.  Within two weeks Marion Fenton created the nucleus of the Newcomers Club, introducing six new friends to each other: Adelaide Hahn, Glenore Pitzen, Louise Sutton, Alberta Buerkle, Aveline Smith and Tijuana Gage. 

Several months later, in October 1940, these six women met for dessert and coffee and decided to put the idea of a Newcomers Club into practice.  The women agreed to donate 10 cents per meeting to a fund for buying cards to remember each other in times of need or celebration.  The six members elected Alberta Buerkle as President and Adelaide Hahn as First Vice President. 

At their next meeting, each woman told her fellow members where she and her family had moved from, the number of children she had, where her husband was employed, where she was employed, and her interests.  In the business portion of the meeting, each woman agreed to bring a new member to the next meeting.  Marion Fenton would be asked to inquire of her new customers if they were interested in joining Newcomers.  Receptive customers would be visited by a Newcomers member.

A key development in the continued growth and vitality of the Newcomers Club was the formation of the club's sections or departments which eventually were renamed "interest groups".  In one of the club's first newsletters, President Florine Phipps commented that, "The division of Newcomers into sections is helping the club in many ways.  There is a definite feeling of unity evidenced which can only be established through a common interest.  Hats off to Mabel Mountain [,] the originator and getter upper of our section idea."  Among the interests named in that same newsletter's "Department Reports" was antiques, bridge, garden club, book club, pinochle, sewing class, bowling, horseback riding and swimming.  Since that time, the Club's interest groups have grown to around 24 interest groups in any one year with groups being added or disbanded as interests fluctuated.

Charitable giving has been another key component of the Newcomers Club, nearly from its inception.  A June 1941 newsletter asked for member participation in a bicycle safety parade and commented that, "by backing a thing of this sort we help our community."  In December 1941, club members were asked to contribute to Christmas baskets for the needy.  A month after the U.S. became involved in World War II, the January 1942 newsletter announced that club members had volunteered to help out the Red Cross by knitting and sewing garments. 

From the 1950s to the 1970s, the Club was actively involved in fundraising.  Their most active fundraising was carried out in behalf of the Glenn Home for Dependent Children and the Beacon School of the Valley which served individuals with cerebral palsy.  Club members held clothing drives and hosted an Easter egg hunt at the Glenn Home.  Proceeds from an annual Charity Ball would be donated to the Beacon School and other charities to help defray expenses.

From the 1970s to the 2000s, the Newcomers Club solicited funding requests from various agencies.  The Executive Board would consider the requests and present the   membership with 3 charities from which to select the most deserving one.  In addition, the Club made smaller contributions to several local non-profit organizations and participated in blood drives.

The Newcomers Club holds monthly meetings during the school year from September through May.  Elections for new officers are held in March and they are installed in office at the final dinner meeting in May to serve one-year terms.  The President appoints committee chairs to help oversee the club's many functions.

Newsletter History

In their early years, the Newcomers Club's newsletter was a sheet of paper placed beside member's dinner plates.  The first newsletter, Newcomers News, was published from April 1941 to April 1942 and edited by two couples:  the Suttons (Louise and Roger) and the Willems (Frances and Ervin).  Two pages in length, these newsletters included messages from the club president, brief profiles of new members, announcements of upcoming dances, personal news (e.g. Margaret Lutz went to Dayton, Ohio---Francis Walsh is feeling better---Ad and Ray Hahn bought a new house); baby announcements,  officer elections, recipes and goodbyes to members who were leaving Terre Haute.  Acknowledging her pivotal role in creating the Newcomers Club, the newsletter noted Marion Fenton's departure to "Washington" and then a move to Louisville, Kentucky.

After the 1941-1942 run, the next newspaper to appear, or at least to survive to be in this collection, was an unnamed one-page sheet printed around March 1947.  Four years later, in March 1951, the newsletter resumed publication as the Newcomers Bulletin.   Published by "The Board", it is mistakenly referred to as the first issue at the top of the page in a notice from the chair of the Glenn Home Easter party.  At the bottom of the page, the Board again seems to be in error when it expresses their "hope that you have enjoyed our first attempt to send you news of Newcomer activities.  Let us know if you would like a bulletin each month."   It was found in a folder labeled "first newsletter" and was printed on legal-sized mimeographed sheets. The content included the names of new members, new babies and news from the interest groups.  The sheet was mailed for 2 cents.  After a printing of 3 issues in 1951, a single issue in March 1952, and no issues in 1953-1954, the newsletter resumed regular publication in September 1954.

The club's newsletter has had a variety of titles.  The 1956-1957 run of the publication featured the most names: Newcomers News Bulletin, Newcomers News Letter (two words), Newcomers News, and Newcomers Newsletter (March 1957).  Perhaps because of the constant name changes, the newsletter editor inserted an announcement in the March 1957 issue about a contest to once and for all establish a permanent title for the publication.  Members were invited to submit possible titles and the person who came up with the winning name would have their dues paid in full for their next year of membership.  One document in the club's correspondence files (Document Case 15, Folder 7) lists fifty different titles that were submitted including Messenger and Newcomers Messenger.  The issues that arrived in May and June 1957 were called Newcomer Messenger (erroneously?) but when the September 1957 issue was published the newsletter's title was established as Newcomers Messenger.  [emphasis added]

In September 1972, the newsletter's name was changed for the last time when the title was shortened to Messenger.  The newsletter continues with the same elements as in the first newsletters:  a message from the president (in the 2000s with her picture), profiles of new members, baby news, election news, a calendar of meetings for interest groups, advertisements, and other material.

Content and Scope of Collection

This collection is comprised of annual reports, agendas and minutes for Executive Board meetings and dinner meetings, job descriptions/responsibilities and analyses for officers and committee chairs, correspondence, news clippings, financial reports and newsletters.  A plaque from the United Cerebral Palsy organization is located in Document Case 14.

There are a small number of newsletters that were missing in their entirety or had sections cut out when the collection was processed.  These have been noted in the inventory.

Document Case 1

 

 

 

 

Folder 1

Explanation of club crest and history of  
  newsletter (from May 1981 newsletter)

1981

 

 

 

 

Purpose of club

n.d.

 

 

 

 

Bylaws

n.d.

 

 

 

 

Constitutional amendments

n.d.

 

 

 

Folder 2

Annual reports

1946-1947;
1947-1948;
1948-1949

 

 

 

Folder 3

Annual reports

1949-1950;
1950-1951;
1951-1952

 

 

 

Folder 4

Annual reports

1952-1953;
1953-1954;
1954-1955

 

 

 

Folder 5

Annual reports

1956-1957;
1957-1958

 

 

 

Folder 6

Annual reports

1958-1959;
1959-1960;
1960-1961

 

 

 

Folder 6A

Annual report - Charity Ball

1960-1961

 

 

 

Folder 7

Annual reports

1961-1962

 

 

 

Folder 8

Annual reports
(Only one report available from
   the Civic Committee Chair; and
  a roster of committee assignments)

1962-1963

 

 

 

Folder 9

Annual reports

1963-1964

 

 

 

Folder 10

Annual reports

1964-1965

 

 

 

Folder 11

Annual reports

1965-1966

 

 

 

Folder 12

Annual reports

1966-1967

 

 

 

Folder 13

Annual reports

1967-1968

 

 

 

Folder 14

Annual reports

1968-1969

 

 

 

Folder 15

Annual reports

1969-1970

 

 

 

Folder 15A

Annual reports - Charity Ball

1969-1970

 

 

 

Folder 16

Annual reports

1970-1971

 

 

 

Folder 17

Annual reports

1971-1972

 

 

 

Document Case 2

 

 

 

 

Folder 1

Annual reports

1972-1973

 

 

 

Folder 2

Annual reports

1973-1974

 

 

 

Folder 3

Annual reports

1974-1975

 

 

 

Folder 4

Annual reports

1975-1976

 

 

 

Folder 5

Annual reports

1976-1977

 

 

 

Folder 6

Annual reports

1977-1978

 

 

 

Folder 7

Annual reports

1978-1979

 

 

 

Folder 8

Annual reports

1979-1980

 

 

 

Folder 9

Annual reports

1980-1981

 

 

 

Folder 10

Annual reports

1981-1982

 

 

 

Folder 11

Annual reports

1982-1983

 

 

 

Folder 11A

Annual report - Charity Ball

1982

 

 

 

Folder 12

Annual reports

1983-1984

 

 

 

Folder 13

Annual reports

1984-1985

 

 

 

Folder 14

Annual reports

1985-1986

 

 

 

Folder 15

Annual reports

1986-1987

 

 

 

 

 

 

Document Case 3

 

 

 

 

Folder 1

Annual reports

1987-1988

 

 

 

Folder 2

Annual report
  (newsletter editor's only; no others)

1988-1989

 

 

 

Folder 3

Annual reports
  (president and newsletter editor)

1989-1990

 

 

 

Folder 4

Annual report (newsletter editor)

1990-1991

 

 

 

Folder 5

Annual report (newsletter editor)

1991-1992

 

 

 

Folder 6

Annual report (newsletter editor)

1992-1993

 

 

 

Folder 7

Annual report (newsletter editor)

1993-1994

 

 

 

Folder 8

Annual report (newsletter editor)

1994-1995

 

 

 

Folder 9

Annual reports

1995-1996

 

 

 

Folder 10

Annual reports

1996-1997

 

 

 

Folder 11

Annual reports

1997-1998

 

 

 

Folder 12

Annual reports

1998-1999

 

 

 

Folder 13

Annual reports

2001-2002

 

 

 

Folder 14

Annual reports

2002-2003

 

 

 

Folder 15

Annual reports

2003-2004

 

 

 

 

 

 

Document Case 4

 

 

 

 

Folder 1

Executive Board:  Agenda

1947

 

 

 

Folder 2

Executive Board:  Minutes

1948-1949

 

 

 

Folder 3

Executive Board:  Minutes

1949-1950

 

 

 

Folder 4

Executive Board:  Minutes

1950-1951

 

 

 

Folder 5

Executive Board:  Minutes

1951-1952

 

 

 

Folder 6

Executive Board:  Minutes

1952-1953

 

 

 

Folder 7

Executive Board:  Agendas

1953-1954

 

 

 

Folder 8

Executive Board:  Minutes

1953-1954

 

 

 

Folder 9

Executive Board:  Minutes

1954-1955

 

 

 

Folder 10

Executive Board:  Minutes

1955-1956

 

 

 

Folder 11

Executive Board:  Minutes

1956-1957

 

 

 

Folder 12

Executive Board:  Minutes

1957-1958

 

 

 

Folder 13

Executive Board:  Minutes

1958-1959

 

 

 

Folder 14

Executive Board:  Minutes

1959-1960

 

 

 

Folder 15

Executive Board:  Agendas

1960-1961

 

 

 

Folder 16

Executive Board:  Minutes

1960-1961

 

 

 

Folder 17

Executive Board:  Agendas

1961-1962

 

 

 

Folder 18

Executive Board:  Minutes

1961-1962

 

 

 

Folder 19

Executive Board:  Agendas

1962-1963

 

 

 

Folder 20

Executive Board:  Minutes

1962-1963

 

 

 

Folder 21

Executive Board:  Agendas

1963-1964

 

 

 

Folder 22

Executive Board:  Minutes

1963-1964

 

 

 

Folder 23

Executive Board:  Agendas

1964-1965

 

 

 

Folder 24

Executive Board:  Minutes

1964-1965

 

 

 

Folder 25

Executive Board:  Agendas

1965-1966

 

 

 

Folder 26

Executive Board:  Minutes

1965-1966

 

 

 

Folder 27

Executive Board:  Agendas

1966-1967

 

 

 

Folder 28

Executive Board:  Minutes

1966-1967

 

 

 

Folder 29

Executive Board:  Agendas

1967-1968

 

 

 

Folder 30

Executive Board:  Minutes

1967-1968

 

 

 

Folder 31

Executive Board:  Agendas

1968-1969

 

 

 

Folder 32

Executive Board:  Minutes

1968-1969

 

 

 

Folder 33

Executive Board:  Agendas

1969-1970

 

 

 

Folder 34

Executive Board:  Minutes

1969-1970

 

 

 

 

 

 

Document Case 5

 

 

 

 

Folder 1

Executive Board:  Agendas

1970-1971

 

 

 

Folder 2

Executive Board:  Minutes

1970-1971

 

 

 

Folder 3

Executive Board:  Agendas

1971-1972

 

 

 

Folder 4

Executive Board:  Minutes

1971-1972

 

 

 

Folder 5

Executive Board:  Agendas

1972-1973

 

 

 

Folder 6

Executive Board:  Minutes

1972-1973

 

 

 

Folder 7

Executive Board:  Agendas

1973-1974

 

 

 

Folder 8

Executive Board:  Minutes

1973-1974

 

 

 

Folder 9

Executive Board:  Agendas

1974-1975

 

 

 

Folder 10

Executive Board:  Minutes

1974-1975

 

 

 

Folder 11

Executive Board:  Agendas

1975-1976

 

 

 

Folder 12

Executive Board:  Minutes

1975-1976

 

 

 

Folder 13

Executive Board:  Agendas

1976-1977

 

 

 

Folder 14

Executive Board:  Minutes

1976-1977

 

 

 

Folder 15

Executive Board:  Agendas

1977-1978

 

 

 

Folder 16

Executive Board:  Minutes

1977-1978

 

 

 

Folder 17

Executive Board:  Agendas

1978-1979

 

 

 

Folder 18

Executive Board:  Minutes

1978-1979

 

 

 

Folder 19

Executive Board:  Agendas

1979-1980

 

 

 

Folder 20

Executive Board:  Minutes

1979-1980

 

 

 

 

 

 

Document Case 6

 

 

 

 

Folder 1

Executive Board:  Agendas

1980-1981

 

 

 

Folder 2

Executive Board:  Minutes

1980-1981

 

 

 

Folder 3

Executive Board:  Agendas

1981-1982

 

 

 

Folder 4

Executive Board:  Minutes

1981-1982

 

 

 

Folder 5

Executive Board:  Agendas

1982-1983

 

 

 

Folder 6

Executive Board:  Minutes

1982-1983

 

 

 

Folder 7

Executive Board:  Agendas

1983-1984

 

 

 

Folder 8

Executive Board:  Minutes

1983-1984

 

 

 

Folder 9

Executive Board:  Agendas

1984-1985

 

 

 

Folder 10

Executive Board:  Minutes

1984-1985

 

 

 

Folder 11

Executive Board:  Agendas

1985-1986

 

 

 

Folder 12

Executive Board:  Minutes

1985-1986

 

 

 

Folder 13

Executive Board:  Agendas

1986-1987

 

 

 

Folder 14

Executive Board:  Minutes

1986-1987

 

 

 

Folder 15

Executive Board:  Agendas

1987-1988

 

 

 

Folder 16

Executive Board:  Minutes

1987-1988

 

 

 

Folder 17

Executive Board:  Agendas

1988-1989

 

 

 

Folder 18

Executive Board:  Minutes

1988-1989

 

 

 

Folder 19

Executive Board:  Agendas

1989-1990

 

 

 

Folder 20

Executive Board:  Minutes

1989-1990

 

 

 

 

 

 

Document Case 7

 

 

 

 

Folder 1

Executive Board:  Minutes

1991-1992

 

 

 

Folder 2

Executive Board:  Minutes

1992-1993

 

 

 

Folder 3

Executive Board:  Minutes

1993-1994

 

 

 

Folder 4

Executive Board:  Minutes

1994-1995

 

 

 

Folder 5

Executive Board:  Minutes
  (one set only: April 1997)

1996-1997

 

 

 

Folder 6

Executive Board:  Agenda
  (one set only:  April 1998)

1997-1998

 

 

 

Folder 7

Executive Board:  Minutes

1997-1998

 

 

 

Folder 8

Executive Board:  Agenda

1998-1999

 

 

 

Folder 9

Executive Board:  Minutes

1998-1999

 

 

 

Folder 10

Executive Board:  Agenda (April 2000)

1999-2000

 

 

 

Folder 11

Executive Board:  Minutes

1999-2000

 

 

 

Folder 12

Executive Board:  Agenda

2000-2001

 

 

 

Folder 13

Executive Board:  Minutes

2000-2001

 

 

 

Folder 14

Executive Board:  Agendas

2001-2002

 

 

 

Folder 15

Executive Board:  Minutes

2001-2002

 

 

 

Folder 16

Executive Board:  Minutes

2002-2003

 

 

 

Folder 17

Executive Board:  Minutes

2003-2004

 

 

 

Folder 18

Executive Board:  Minutes

2005-2006

 

 

 

Folder 19

Executive Board:  Minutes

2006-2007

     
Folder 20 Executive Board:  Minutes 2007-2008
     
     

Document Case 8

 

 

 

 

Folder 1

"Analysis of Personal Qualifications
  Desirable for Elected Officers . . ."

n.d.

 

 

 

 

"Requirements for Standing
  Committee Chairmen"

n.d.

 

 

 

 

Presidential Messages (from the outgoing
  president to the incoming president)

n.d.

 

 

 

Folder 2

Job Analysis:  President

1957-1975

 

 

 

Folder 3

Job Analysis:  President

1975-1981

 

 

 

Folder 4

Job Analysis:  President

1981-1989

 

 

 

Folder 5

Job Analysis:  1st Vice-President

1957-1975

 

 

 

Folder 6

Job Analysis:  1st Vice-President

1975-1988

 

 

 

Folder 7

Job Analysis:  2nd Vice-President

1955-1975

 

 

 

Folder 8

Job Analysis:  2nd Vice-President

1975-1988

 

 

 

Folder 9

Job Analysis:  Treasurer

1957-1975

 

 

 

Folder 10

Job Analysis:  Treasurer

1975-1983

 

 

 

Folder 11

Job Analysis:  Treasurer

1983-1990s

 

 

 

Folder 12

Job Analysis:  Recording Secretary

1957-1975

 

 

 

Folder 13

Job Analysis:  Recording Secretary

1975-1988

 

 

 

Folder 14

Job Analysis:  Corresponding Secretary

1957-1975

 

 

 

Folder 15

Job Analysis:  Corresponding Secretary

1975-1988

 

 

 

 

 

 

Document Case 9

 

 

 

 

Folder 1

Job Analysis:  Social Chair

1957-1971

 

 

 

Folder 2

Job Analysis:  Social Chair

1971-1975

 

 

 

Folder 3

Job Analysis:  Social Chair

1975-1981

 

 

 

Folder 4

Job Analysis:  Social Chair

1981-1987

 

 

 

Folder 5

Job Analysis:  Attendance Chair

1962-1975

 

 

 

Folder 6

Job Analysis:  Attendance Chair

1975-1988

 

 

 

Folder 7

Job Analysis:  Civic Chair

1957-1975

 

 

 

Folder 8

Job Analysis:  Civic Chair

1975-1988

 

 

 

Folder 9

Job Analysis:  Membership Chair

1957-1975

 

 

 

Folder 10

Job Analysis:  Membership Chair

1975-1988

 

 

 

Folder 11

Job Analysis:  Publicity Chair

1957-1975

 

 

 

Folder 12

Job Analysis:  Publicity Chair

1975-1987

 

 

 

Folder 13

Job Analysis:  Telephone/Reservations Chair

1957-1975

 

 

 

Folder 14

Job Analysis:  Telephone/Reservations Chair

1975-1988, 1994

 

 

 

 

 

 

Document Case 10

 

 

 

 

Folder 1

Job Analysis:  Interest Groups Chair

1957-1963

 

 

 

Folder 2

Job Analysis:  Interest Groups Chair

1963-1975

 

 

 

Folder 3

Job Analysis:  Interest Groups Chair

1975-2000

 

 

 

Folder 4

Job Analysis:  Yearbook Chair

1957-1975

 

 

 

Folder 5

Job Analysis:  Yearbook Chair

1975-1988

 

 

 

Folder 6

Job Analysis:  Messenger editor

1958-1970

 

 

 

Folder 7

Job Analysis:  Messenger editor

1970-1975

 

 

 

Folder 8

Job Analysis:  Messenger editor

1975-1981

 

 

 

Folder 9

Job Analysis:  Messenger editor

1981-1988

 

 

 

Folder 10

Job Analysis:  Messenger editor

1988-1992

 

 

 

Folder 11

Job Analysis:  Messenger editor

1992-1998

 

 

 

 

 

 

Document Case 11

 

 

 

 

Folder 1

Dinner Meeting:  Presidential installation

1941

 

 

 

Folder 2

Dinner Meeting:  Agendas

1944-1945

 

 

 

Folder 3

Dinner Meeting:  Agendas

1946-1947

 

 

 

Folder 4

Dinner Meeting:  Agendas

1947-1948

 

 

 

Folder 5

Dinner Meeting:  Minutes
  (June 1948 only)

1947-1948

 

 

 

Folder 6

Dinner Meeting:  Agendas

1948-1949

 

 

 

Folder 7

Dinner Meeting:  Minutes

1948-1949

 

 

 

Folder 8

Dinner Meeting:  Agendas

1949-1950

 

 

 

Folder 9

Dinner Meeting:  Minutes

1949-1950

 

 

 

Folder 10

Dinner Meeting:  Agendas

1950-1951

 

 

 

Folder 11

Dinner Meeting:  Minutes

1950-1951

 

 

 

Folder 12

Dinner Meeting:  Agendas

1951-1952

 

 

 

Folder 13

Dinner Meeting:  Minutes

1951-1952

 

 

 

Folder 14

Dinner Meeting:  Agendas

1952-1953

 

 

 

Folder 15

Dinner Meeting:  Minutes

1952-1953

 

 

 

Folder 16

Dinner Meeting:  Agendas

1953-1954

 

 

 

Folder 17

Dinner Meeting:  Minutes

1953-1954

 

 

 

Folder 18

Dinner Meeting:  Agendas

1954-1955

 

 

 

Folder 19

Dinner Meeting:  Minutes

1954-1955

 

 

 

Folder 20

Dinner Meeting:  Agendas

1955-1956

 

 

 

Folder 21

Dinner Meeting:  Minutes

1955-1956

 

 

 

Folder 22

Dinner Meeting:  Agendas

1956-1957

 

 

 

Folder 23

Dinner Meeting:  Minutes

1956-1957

 

 

 

Folder 24

Dinner Meeting:  Agendas

1957-1958

 

 

 

Folder 25

Dinner Meeting:  Minutes

1957-1958

 

 

 

Folder 26

Dinner Meeting:  Agendas

1958-1959

 

 

 

Folder 27

Dinner Meeting:  Minutes

1958-1959

 

 

 

Folder 28

Dinner Meeting:  Agendas

1959-1960

 

 

 

Folder 29

Dinner Meeting:  Minutes

1959-1960

 

 

 

Folder 30

Dinner Meeting:  Agendas

1960-1961

 

 

 

Folder 31

Dinner Meeting:  Minutes

1960-1961

 

 

 

Folder 32

Dinner Meeting:  Agendas

1961-1962

 

 

 

Folder 33

Dinner Meeting:  Minutes

1961-1962

     
Newcomers Club Records and Newsletters, pt. 2